New Staff Paperwork Guide
Here are the steps you’ll need to take to finalize your employment. Remember that our first impression of you is how promptly and completely you finish your paperwork! More importantly, we need these forms to get you paid, keep you safe and healthy, and help your first weeks here go smoothly.
There is a lot to do, but we’re here to help along the way. You can do this!
1. Sign your Offer Letter
The first step is to review and sign your Offer Letter. This tells us that we officially get to work together this summer! It describes the dates we’re expecting you, your salary, staff training stipend, and other details.
To view and sign your contract, please sign into your CampInTouch account that you created when you submitted an application. From there, you’ll click on the yellow Forms & Documents tab at the top, then scroll to find the Staff Contract link among the list of forms.
Questions? Email Lauren!
2. Schedule a Physician’s Exam
Because our work is highly active and takes place in the backcountry, all staff are required to have a physician’s exam within one year of their first day this season. If you are in school, the easiest option may be to visit the health center. Walk-in clinics can also often help!
INTERNATIONAL STAFF DO NOT NEED TO COMPLETE THE EXAM
When you visit the doctor, please print out the Physician’s Exam form and bring it with you for the doctor to sign. Click the link below to download the form. Please upload it to your CampInTouch account when completed. If you run into difficulties, you can also email them directly to Lauren.
3. IDs and Certifications
As part of the Employment Eligibility Verification (I-9) form, we’ve got to actually inspect the actual documents you’ll use to prove that you’re allowed to work in the US on your very first day of work. In fact, the whole second page of the I-9 form is for us to fill out!
When you get here, we will quickly inspect your ID(s). However, so we don’t spend all day filling out the paperwork, please email us photos or copies of your ID(s) so we can have the form already filled in when you arrive.
If you are certified in something relevant to your job this summer, (Lifeguard, WFR/WFA, CPR, etc), please also upload a copy of your current certifications.
4. Complete Online Forms
The last set of forms we need is on your CampInTouch account. Most of these forms will be quick and easy. A few require making some decisions and finding some information, and I’ll note that in the description.
Health History: This info is vital so our medical staff can be prepared to help you. Most of this you should know off the top of your head. Don’t worry about tracking down all of your immunizations — we just recommend you have an updated tetanus shot.
Permission to Treat: A legal form that gives us permission to give you medical care.
INTERNATIONAL STAFF DO NEED TO SUBMIT THESE HEALTH FORMS
Staff Bio & Photo: This is a fun one! We will post a photo of you and a short bio on our website. We also need a decent horizontal photo.
Staff Information Form: A string of miscellaneous questions that don’t deserve their own form.
Vehicle & Travel:
This will not be made available until we approach the start of the summer season. Please check out the Travel Plans tab for more information.
This form requires making a decision. How are you going to get here? If you are flying, you’ll need to buy your ticket and input your flight info. If you’re driving, you’ll need to find your driver’s license number and your license plate number.
5. GET CPR of WFA Certified
You are almost almost done! If you’re not Adult and Pediatric First Aid/CPR/AED certified (2-year certification), you’ll need to become certified before camp. You’re welcome to do this on your own, but you can also take the class through us during staff training!
GRP offers a WFA Course at GRP for Mentors, and may have spots available for other staff. Mentors are required to have WFA, and due to our outdoor time, it is valuable for counselors to have as well.
New payroll system information coming soon!!